Here we provide some tips on managing your work calendar… because you can never be too organised at work, right?
So, here are the iLexxic team’s tips for getting and keeping organised:
- Colour code your calendar depending on work tasks, for example, yellow for ‘Business Meetings’, purple for ‘Annual Leave’, green for ‘Project Y’. This works really well for visual learners and when you view your calendar in ‘weekly view’, you can easily see what lies ahead that week.
- Block out time before meetings, so you have time to prepare. You could do things such as reading any notes and papers, as well as familiarising yourself with the agenda. You could also have a colour code for ‘Meeting Preparation Time’.
- Break large projects down into manageable chunks and block out time in your diary for these tasks.
- When blocking out time in your calendar for meetings or specific tasks, consider overestimating how long the tasks will take. This means you will have allowed for all those unpredictable tasks and interruptions! For example, if it usually takes you 1 hour to write the weekly report, allow for 1.5 hours.
- Schedule daily time slots of about 20 minutes to review your progress on tasks and update your ‘to-do’ list. Have one in the morning, one half way through the day and one at the end of the day. Use this time to review what you have completed and identify any outstanding items.
- You might need to block out a slightly longer slot (say, 45 minutes) on a Monday morning to look ahead to the following 2 weeks so you’re aware of any deadlines that are looming! This will help you plan ahead and prioritise tasks.
- You could also consider viewing your calendar as a ‘monthly view’ from time to time, so you can keep track of what is coming up that month.
We hope that these tips help you get and keep organised. Let us know how you get on, and join the conversation on facebook or twitter!
Feel free to leave us your best tips in the comments below.